Steve Bennett blogs

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Anonymous longitudinal surveys with LimeSurvey


A researcher at the Australian Research Centre in Sex, Health and Society (ARCSHS, pronounced “archers”) carries out surveys that are both:

  • anonymous: personal details are not collected, and steps are taken to avoid being able to identify participants; and
  • longitudinal: participants are contacted at intervals to answer similar questions. Questions often refer to previous answers given by the participant.

It’s a tricky combination, not well supported by most survey software. Here’s a solution, using LimeSurvey, that doesn’t require modifying any code. These instructions are aimed at people with no familiarity with LimeSurvey.

Quick summary:

  1. The survey is carried out in not anonymous mode. Anonymity is maintained through an external email redirection service.
  2. Additional attributes are added on to token tables for follow-up rounds.
  3. Answers from each survey are transferred to the additional attributes through Excel manipulation

Survey hosting

LimeService is a very cheap way to host LimeSurvey, and removes the burden of server administration.

Anonymous email addresses

Participants must not sign up for the survey using their actual email address. Instead, they should go to a third-party email forwarding site like http://notsharingmy.info. For the participant:

  1. Click on a link
  2. Enter their email address, click “Get an obscure email”
  3. Copy the generated email address into the survey registration form.

(Note: as of January 2013, notsharingmy.info is unreliable. I’m working on another solution.)

About tokens

This solution relies heavily on LimeSurvey’s “tokens” which are explained badly in the interface. Enabling tokens just means you want to track information about individual participants: individual adding them to the list, inviting them, keeping track of who completed the survey or who needs another reminder. We also add “additional attributes”: the participants’ previous answers.

1. Set up the initial survey

  1. Create a new survey:  Image
  2. Fill out the Description, Welcome Message, End Message.
  3. Create the first question group.
  4. Create some questions.
  5. Set these survey “general settings”:
    1. Tokens > Allow public registration? Yes
    2. (Optional) Modify the registration text as described below in “Avoiding personal information”
  6. Activate the survey. You’ll be asked if you want to initialise tokens:
    Image
    Yes, you do.
  7. Publicise the URL, and get lots of responses. Great.

Avoiding personal information

By default, LimeSurvey collects from each self-registering participant their first name, last name and email address. For a truly anonymous survey, you may wish to avoid collecting their name.

  1. Under Global Settings, choose Template Editor:
    Screen shot 2013-01-21 at 4.27.42 PM
  2. As the warning points out, editing the default template isn’t a great idea. Let’s make a copy called “no_name_collecting”:
    Screen shot 2013-01-21 at 4.28.47 PM
  3. Now, edit the copy. Select “startpage.pstpl”, then add  this code just before the “</head”> line:
    ...
    <script>
    $(function(){
    $("[name=register_firstname]").parent().parent().hide()
    $("[name=register_lastname]").parent().parent().hide()
    });
    </script>
    </head>

    Screen shot 2013-01-21 at 4.31.05 PM

     

  4. Next, you might want to change the registration message, to direct people to create an anonymous email address. On the “Register” screen,Screen shot 2013-01-21 at 4.36.16 PM
    select “register.pstpl”.
  5. In the code, replace {REGISTERMESSAGE1} and {REGISTERMESSAGE2} with any text or HTML you like.Screen shot 2013-01-21 at 4.38.41 PM

2. Export responses and tokens

  1. Export the responses as CSV
    Image

    Image
  2. Export the tokens as CSV:
    Image
    Image

3. Create follow-up survey

The first survey was a success, and there are now lots of entries in the tokens table and the responses table. More in the former than the latter, because some people will sign up and not answer any questions.

  1. Copy the first survey. (Click the + button, like starting a new survey first.)
    Image
  2. You’ll probably want to remove some irrelevant questions and groups, so do that.
  3. Now add one “additional attribute” for every response that you want to refer to from the initial survey. In Token Management:
    Screen shot 2013-01-21 at 2.07.54 PMScreen shot 2013-01-21 at 2.17.35 PMThe other fields don’t matter. Leave them blank.
  4. Next, you may want to use these attributes in some questions. Let’s say you want to ask “Last time you did this survey you were 42. How old are you now?”
    Screen shot 2013-01-21 at 4.07.11 PMIn the question text, click ‘LimeSurvey replacement field properties’ then select the extended attribute:Screen shot 2013-01-21 at 4.08.29 PMThe text then looks like this:
    Screen shot 2013-01-21 at 4.09.57 PM
  5. You can get fancy and set that value as the default for the question. Instructions on how to do this.
  6. Repeat this for each question, wherever those extended attributes are needed.

4. Transfer previous responses to the follow-up survey

  1. Download the token table for this survey. It will have no data, but the headers will be useful.So far, you have created a way to hold answers from previous surveys for each participant. But you haven’t actually put those answers in there. Time for some Excel magic. You want to create a token table for the follow-up survey, using bits from the three CSV files you’ve dowloaded so far.:
    1. Tokens table for initial survey. (Containing the email addresses people signed up with.)
    2. Responses for initial survey.
    3. Tokens table for follow-up survey (containing the additional attributes).
  2. Copy all the rows of tokens from the initial survey to the follow-up survey. Don’t copy the header row:Screen shot 2013-01-21 at 3.08.29 PMMake sure you retain the additional attribute fields (attribute_1 etc.) They should be blank.
  3. Notice that these tokens have already been “completed”. Clear out the invited and completed fields. Set the remindercount field to 0 and usesleft field to 1:
    Screen shot 2013-01-21 at 3.10.19 PM
  4. Now, copy columns from the participant responses table into attribute fields, one by one, as appropriate. Make sure the IDs line up correctly.Screen shot 2013-01-21 at 3.11.42 PM
  5. Save the file (“followup-tokens.csv” if you like). Now import it into your follow-up survey.Screen shot 2013-01-21 at 3.13.37 PMScreen shot 2013-01-21 at 3.16.11 PM

5. Activate the follow-up survey

Whew. You’re now ready to launch.

  1. Activate the survey.
  2. Send out invitations. Under “Token control”:Screen shot 2013-01-21 at 4.44.58 PM
  3. The default email template is pretty gross, so clean it up a bit before you send:Screen shot 2013-01-21 at 4.47.13 PM
  4. Each participant receives a custom URL which logs them in without requiring any username and password.

You can then repeat this process for each subsequent iteration.

3 responses to “Anonymous longitudinal surveys with LimeSurvey

  1. Dr. Marcel Minke May 17, 2013 at 5:01 pm

    This is a very interesting, though time consuming work-flow. Once could speed things up with some PHP coding so that a user automatically gets redirected to a new PHP script at the end of the first survey (there is an “auto-load end URL” setting at the Limesurvey survey settings). That script gets passed the survey ID and data set ID and then reads out the data of the current user and populates the token table at a follow up survey automatically.

    Great blog post!

    Marcel

    • steveko May 18, 2013 at 3:05 pm

      Yes and no. It’s “time consuming” in that it might take 30-60 minutes per iteration for the researcher. But with only one iteration per month, that’s still a tiny fraction of the researcher’s time. Writing PHP would immediately consume several days of a programmer’s time, to understand LimeSurvey, make the changes, test them etc. So I think it would take years for that effort to pay off.

      In addition, we couldn’t use LimeService, so we’d be taking on an additional maintenance burden, which would further tilt the scales.

      On the other hand, if LimeSurvey wanted to implement some features to support iterations like this, that would be wonderful :)

      • Dr. Marcel Minke May 19, 2013 at 3:14 am

        You are right, when using Limeservice, you can’t use customs scripts which is quite a drawback.

        Coding such a script will not take days though, it will take about 2-3 hours, no more.

        Unfortunately, such a script has to be quite customized, so I don’t assume that such a feature will exist at Limesurvey in the near future.

        Marcel

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